Project Initiation Document Draft

Project Title: [Project Name]

Date: [Date]

Version: 1.0

1.1 Executive Summary: Briefly describe the project, its objectives, and how it aligns with the organization's strategic goals.
1.2 Background: Provide context for the project, including the problem or opportunity it addresses.
1.3 Project Goals and Objectives:
- Clearly state the project goals (high-level outcomes).
- Define specific, measurable, achievable, relevant, and time-bound (SMART) objectives.
1.4 Project Scope:
- Describe what is included in the project (deliverables, features, functionalities).
- Clearly outline what is excluded from the project.
1.5 Project Deliverables: List the tangible outputs or results that the project will produce.

2.1 Project Sponsor: Identify the individual or group who will provide overall direction and funding for the project.
2.2 Project Manager: Identify the person responsible for managing the project on a day-to-day basis.
2.3 Project Team: List the key team members and their roles.
2.4 Stakeholders: Identify all individuals or groups who have an interest in or will be affected by the project.
2.5 Project Governance: Describe the decision-making process, communication channels, and reporting procedures.

3.1 Project Schedule:
- Provide a high-level project schedule with key milestones and deadlines.
- Consider using a Gantt chart or timeline.
3.2 Project Budget:
- Provide a high-level cost estimate for the project.
- Outline the funding sources and budget allocation.
3.3 Resource Requirements:
- Identify the resources needed to complete the project (e.g., human resources, equipment, materials).
- Outline resource allocation and management strategies.
3.4 Risk Management:
- Identify potential project risks and their potential impact.
- Outline risk response strategies (e.g., mitigation, avoidance, transfer).
3.5 Communication Plan:
- Describe how project information will be communicated to stakeholders.
- Include the frequency, methods, and responsible parties for communication.

4.1 Assumptions: List any factors that are assumed to be true for the project.
4.2 Constraints: Identify any limitations or restrictions that may affect the project (e.g., time, budget, resources).
4.3 Dependencies: Identify any relationships between project tasks or deliverables..
4.4 Approval:
- Obtain signatures from the project sponsor and other key stakeholders to formally approve the project.

Include any supporting documents, such as:
- Detailed requirements documentation
- Feasibility studies
- Letters of agreement